Security Guard Payroll & Scheduling Software
Built for US security companies running 24/7 guard operations. Verify guards are at their post with GPS, handle multi-shift overtime correctly, file incident reports from the field, and turn every shift into filing-ready payroll. Your CPA works in-app, or our partner US CPA files your state & federal taxes for you — free for your first 6 months.
Book Your Free Demo → See FeaturesHow does security guard payroll software work?
Security company payroll & scheduling pain points
Are guards actually at their post?
No-shows cost contracts. GPS verification + scheduled checkpoint tours give you proof guards are on-site for every minute paid.
24/7 shift math is brutal
Night shift, day shift, weekend differential, holiday pay. One missed calculation = a wage-and-hour claim.
Incident reports written days late
Paper IR forms get lost or filled out hours after the fact. Field-app incident reports timestamp the moment.
Buddy-punching at gate posts
Same guard punching in 3 other guards. Optional, consent-based attendance verification ends this.
Contract billing reconciliation
You bill the client at one rate, pay the guard at another. Manual reconciliation = lost margin.
License + training expirations
Lapsed guard card = liability. Track licenses with auto-expiration alerts before they become a problem.
Built for the Way Security Companies Actually Work
GPS post verification
Guards check in at GPS-verified posts. Geofence each site. Auto-alert dispatcher if a guard leaves the perimeter.
24/7 shift engine
Multi-shift differential pay, holiday rates, weekend premium. Configure once, applies forever.
Mobile incident reports
Photo, video, voice memo, GPS-tagged incident reports. Auto-routed to supervisor with timestamp.
License + training tracking
Guard card, CPR, firearms permits with auto-renewal alerts 30 days before expiration.
Multi-state guard payroll
Guards crossing state lines for events. Handles withholding reciprocity automatically.
Checkpoint tour management
NFC, QR, or GPS-based checkpoint tours. Prove guards walked the property every hour.
Security Guard Payroll Software
MyCo is the security guard payroll software that turns every GPS post check-in, checkpoint tour, and 24/7 shift differential into clean, filing-ready payroll — so the hours you pay match the hours guards actually worked on every site. Night, weekend, holiday, and overtime premiums calculate automatically — then filing is handled, not handed off. Already have a CPA? They work right in MyCo and pull filing-ready data directly, no double entry. No CPA? Our partner US CPA manages your state & federal filing, free for your first 6 months — then a plan that fits your needs.
As a security company payroll software built for multi-site operations, MyCo prepares and calculates the numbers — and a US-licensed CPA handles the filing (in-app with your own CPA, or via our partner CPA). You stop reconciling timesheets by hand and stop juggling a separate filing fee. Pair payroll prep with built-in scheduling, GPS tracking, and license tracking and you get one app for security guard payroll & HR software instead of a stack of disconnected tools. See how the numbers feed your stack on our payroll management page, or read the security workforce payroll guide.
See MyCo with Your Team
Get a 20-minute walkthrough built around your security workflow
No generic demos, no slide decks. We'll show you how MyCo handles your team size, your job sites, and your pain points. If MyCo isn't the right fit, we'll tell you that too.
Book Your Free Demo →Does MyCo file payroll taxes for security companies?
How to run security guard payroll with MyCo
- Set up posts and guard roster — add each client site/post and assign guards; guards clock in on the MyCo mobile app.
- Capture shifts across posts — consent-based GPS post check-ins log each guard’s hours by site automatically.
- Apply pay rules — MyCo calculates overtime plus night, weekend, holiday, and shift-differential premiums.
- Export filing-ready payroll — send approved hours to your payroll management stack or CPA partner to file; bill clients from the same record.
MyCo vs ADP, Gusto, Connecteam & When I Work for security firms
| Need | MyCo | ADP | Gusto | Connecteam | When I Work | Hubstaff |
|---|---|---|---|---|---|---|
| GPS post check-in / tour tracking | Built-in (consent-based) | Add-on | No | Yes | Limited | Yes |
| Shift differentials & post scheduling | Built-in | Limited | No | Yes | Yes | No |
| Guard license / certification tracking | Yes | No | No | Limited | No | No |
| Files payroll taxes | Via CPA partner | Yes | Yes | No | No | No |
| Price / employee / mo | $6–9 | $$$ | $$ | $$ | $$ | $$ |
Comparison based on publicly available product information, 2026. MyCo prepares payroll; filing is handled via our CPA-partner offer.
Frequently Asked Questions
Is MyCo a security guard payroll software?
Yes. MyCo is security guard payroll software that converts GPS post check-ins, checkpoint tours, and 24/7 shift differentials into filing-ready payroll — night, weekend, holiday, and overtime premiums calculated automatically, then filed by your CPA in-app or by our partner US CPA (free for your first 6 months).
Does MyCo file payroll taxes for my security company?
Yes — through a US-licensed CPA. MyCo prepares and calculates the payroll data; the filing is done by a CPA. If you already have one, your CPA works in-app and pulls filing-ready data directly. If you don't, our partner US CPA files your state & federal payroll taxes for you — free for your first 6 months, then a plan that fits your needs.
Can MyCo handle security guard payroll and HR in one app?
Yes. MyCo combines security guard payroll & HR software in one mobile app — payroll prep, scheduling, GPS post verification, incident reports, and license tracking — so a multi-site security company runs on one tool instead of five.
Does MyCo handle armed and unarmed guard scheduling differently?
Yes. Configure license requirements per shift type. The system blocks unlicensed guards from being scheduled for armed posts.
Can MyCo do random checkpoint tour generation?
Yes. Configure a tour route (10 checkpoints), then choose randomized order so guards can't predict the sequence. Each scan is GPS + timestamped.
What about union timecards and CBA pay rules?
MyCo supports union pay scales, step increases, premium pay rules, and CBA-specific overtime. We can model your union contract during onboarding.
Can clients see live guard activity?
Yes. Configurable client portal shows real-time guard presence, tour completion, and incident reports for their site only (no PII).
Does MyCo integrate with my client billing system?
We export job hours and bill rates to QuickBooks, Xero, or any system that accepts CSV. Custom integrations available for larger ops.