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Free Employee Handbook Template for US SMBs (2026)

A 30-page Word document with 30+ ready-to-customize policies. Built for US small and mid-sized businesses across all 50 states. Edit in Word, Google Docs, or Pages. Use it as a starting point, not a generic dump.

  • 30+ policies (PTO, sick leave, code of conduct, drug & alcohol, IT, social media, harassment)
  • Multi-state compliant (CA, NY, TX, FL, NJ called out separately)
  • 2026-current (sick leave law updates, pay transparency, marijuana)
  • Plain English, not legalese — your employees will actually read it
  • Free forever, no MyCo signup required

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What's inside the 30-page handbook

Welcome & Culture

  • Mission, vision, values
  • Employment-at-will statement
  • Equal Employment Opportunity
  • Workplace civility

Hours & Pay

  • Work schedules + flex hours
  • Overtime & FLSA classification
  • Pay periods + direct deposit
  • Timekeeping requirements

Leave & PTO

  • Vacation/PTO accrual
  • Sick leave (multi-state)
  • FMLA & bereavement
  • Holidays + jury duty

Conduct

  • Code of conduct
  • Anti-harassment + reporting
  • Drug & alcohol policy
  • Workplace violence

Technology & Privacy

  • Acceptable use of IT
  • Social media policy
  • Confidentiality + IP
  • Remote work policy

Separation

  • Resignation procedures
  • Layoffs & severance
  • Final paycheck timing (state)
  • Return of property

Beyond the template

Auto-onboard new hires in 5 minutes — no paper

MyCo turns your handbook into a digital onboarding flow with e-sign, I-9 verification, direct deposit setup, and W-4 capture — all on the new hire's phone, all before their first day.

See MyCo Onboarding →