MyCo vs When I Work
An honest side-by-side for US small and mid-sized businesses (50–500 employees). No marketing fluff — just the features, pricing, and use cases that matter when you're deciding between MyCo and When I Work.
Quick Verdict
Who wins?
When I Work is a clean employee-scheduling tool, but payroll and HR live in separate products or integrations. MyCo gives you scheduling, time tracking, payroll, and HR in one system, removing the integration glue and double entry.
Choose MyCo if you...
- Want scheduling, payroll, and HR in one login
- Run field or deskless teams needing GPS punches
- Want job costing and labor-cost visibility
- Are tired of syncing scheduling and payroll tools
Choose When I Work if you...
- Only need shift scheduling and messaging
- Already have a payroll provider you love
- Don't need HR or job costing
Feature-by-Feature Comparison
| Feature | MyCo | When I Work |
|---|---|---|
| All-in-one (schedule + payroll + HR) | Yes | Scheduling-first |
| Built-in payroll | Included | Via integration |
| GPS time tracking | Yes | Add-on |
| Job costing | Yes | No |
| Dedicated support rep | Yes | Standard support |
| Drag-and-drop scheduling | Yes | Yes |
Pricing Side-by-Side
| Plan / Tier | MyCo | When I Work |
|---|---|---|
| Entry-level | Transparent per-employee | Per-user scheduling tiers |
| Payroll | Included | Separate product |
| Time tracking | Included | Add-on |
| Contract | Month-to-month | Subscription |
How to Switch from When I Work to MyCo
Moving from When I Work to MyCo is painless. We migrate your team, schedules, and historical data, and your managers keep the drag-and-drop scheduling they already know.
Book a 20-minute MyCo demo
We learn your team size, industry, and current When I Work setup. No commitment.
Export your When I Work data
We provide a checklist so you can pull employee records, YTD wages, and tax info quickly.
MyCo imports + reconciles
Our team imports your data and reconciles year-to-date earnings in every state you operate.
Run a parallel test payroll
Run one pay period in both systems side-by-side. We resolve any discrepancies before going live.
Cutover & cancel When I Work
Once parallel matches, we switch you over. Most customers complete this in 7–14 days.
See MyCo with your data
Get a 20-minute walkthrough — no slides, no pressure
We'll show you exactly how MyCo handles your team size, your industry, and your current pain points. If When I Work is the better fit, we'll tell you that too.
Book Your Free Demo →Frequently Asked Questions
How is MyCo different from When I Work?
When I Work focuses on scheduling. MyCo combines scheduling with full payroll, GPS time tracking, and HR in a single platform.
Does MyCo replace my payroll provider?
Yes. MyCo runs full-service payroll, so you can drop a separate payroll subscription.
Is migration hard?
No. MyCo handles the data import for you during onboarding.
Can employees swap shifts?
Yes. Employees can request swaps and pick up open shifts from the mobile app.