Product

All-in-One HR + CRM App: Why It Beats Stacking 5 SaaS Tools

If you're a typical US SMB owner reading this, your operational tech stack probably looks like: Gusto for payroll, BambooHR for HR, Hubstaff or Tsheets for time tracking, HubSpot for CRM, Slack for chat, Trello for tasks, Google Drive for files, and an Excel spreadsheet that ties it all together (badly). That's 8 tools, 8 logins, 8 invoices, and 8 places where data doesn't quite line up.

The hidden cost of stacking tools

Each tool charges $5–30/user/month. For a 50-person company, that's $250–1500/user/year times 8 tools = $100K–600K/year. But the bigger cost isn't the subscriptions — it's the time spent moving data between them.

The integration tax

Even with Zapier or native integrations, every cross-tool flow needs maintenance. A new hire goes into Gusto, but you also have to add them to BambooHR, Slack, HubSpot, and Trello. A leave request goes through BambooHR, but payroll only knows about it if Gusto syncs. A sales call gets logged in HubSpot, but the task assignment lives in Trello.

What consolidates well into one app

People data (single source of truth)

Name, role, manager, start date, pay rate, contact info, emergency contact, banking, tax forms. This should live in exactly one place. With MyCo, payroll, HR, attendance, CRM permissions, task assignments, and chat directories all read from the same employee record.

Time and attendance

Clock-in, leave, breaks, overtime, schedules. Should connect directly to payroll without a sync step. MyCo does this in one app.

Communication and task management

Team chat + task assignments + photo proof + file sharing. When these are in the same app as your people directory and schedules, you stop spending 20 minutes a day searching across tools.

CRM for SMB sales teams

Most SMB sales operations don't need Salesforce. They need: leads in, follow-ups assigned, status updates, basic pipeline reporting. MyCo's CRM is purpose-built for this — and it shares the same workforce database, so a salesperson is the same record as an employee.

What MyCo deliberately doesn't try to be

• Not a global payroll system. US only. International payroll is its own animal — use Deel or Remote for that.
• Not an accounting system. Use QuickBooks or Xero for books. MyCo exports payroll journals.
• Not a full ATS. Basic hiring workflow is built in, but if you're recruiting 50+ roles/year, layer on Lever or Greenhouse.
• Not Salesforce. SMB-focused CRM. If you're a 500-rep enterprise sales org, MyCo isn't right.

When stacking still makes sense

If you're sub-10 employees and only need 2–3 tools, stacking is fine. The math flips around 30 employees, where the integration tax exceeds the platform consolidation savings.

The honest tradeoff of consolidation

Single-tool platforms always have one or two modules that aren't best-in-class. MyCo's payroll isn't quite as polished as Gusto's pure-play product. Our chat isn't as full-featured as Slack. Our CRM doesn't go as deep as HubSpot.

But here's the thing — for 80% of SMB use cases, "good enough and integrated" beats "best-in-class and disconnected." The 20% of features you lose are usually features you didn't actually use anyway.

How to evaluate consolidation for your business

1. List every operational SaaS you currently pay for
2. Add up the annual cost
3. Estimate hours/week spent moving data between them
4. Multiply that by your average employee cost
5. Compare against MyCo's all-in pricing

If you'd save more than 30% in total cost (subscriptions + time), it's worth a demo. Book yours here.